Implementing Single Touch Payroll as at March 2018
How Do I Start?
It is all payroll software based
There is no (current) portal lodgement ability
There is no “registration” process, just start lodging via accounting software
When Do I Start?
Over 20 employees need to know what they are doing before 1 July 2018
Others by 1 July 2019
Your software may advise you that they have been granted a deferral
You need their “deferral” information to provide it to the ATO if the ATO ask, then you don't need to do anything until the software is ready
If you need a longer deferral you will need to lodge your own deferral application – Not available today
Exemptions exist for very limited cases
Can I Do Anything Before the Software is Ready?
Ensure all the employee details in the software are complete
Full names and addresses
Date of birth
Review how payroll is set up to ensure your system captures for each employee for each payrun
Gross Salary & Wages
Allowances (STP allows reporting of each type of allowance)
Deductions (STP allows the reporting of each type of deduction)
PAYG Tax withheld
The amount of Superannuation accrued
Could be just the SG component, or
Could be all the Super accrued as a result of the payrun
What Do I Do When I Start?
You must follow any transition steps that your software requires in order for you to ensure your existing payroll system will provide the right data in the right fields when the information is being submitted to the ATO.
Mapping of payroll fields into STP fields
User authority – setup the system so that only the authorised persons are able to make the lodgment.
Agents are to be identified in the system
You will need internet connection at the time of submission
Note you may start at anytime during the year
You may start earlier than required, subject to your software
Recommend that you do an “Update” for all employees that have been paid within the financial year so far, so that the ATO has information for everybody.Note: a “payevent” or an “update” provides employee YTD figures
Run your normal business process for the pay
Your software should
Send the STP information as part of the pay process, or
create the STP file to be sent, or
allow you to obtain a report from the system for alternate lodgement
Ensure the information is being sent (we expect you should simply send each time you do a payrun) your software should provide a submission date and time stamp as well as recording a receipt number from the ATO
Eventually the ATO may be providing W1 and W2 as prefill into the BAS both monthly and quarterly. We are not there yet.
Payment Summary Time
Same end of year check and reconcile process, as if you were doing payment summaries
Using your software you will send a “Final” set of data to the ATO for each employee. (This replaces lodging the PSAR/empdupe file and Payment summaries)
Check that every employee paid during the year has been set to “Final” and that message sent to the ATO.
“Final” indicator to be provided by 14th August, 2018 where applicable for the 17/18 year (then 31st July, 2019 for the 18/19 year and 14th August, 2020 for the 19/20 year)If the employer is in STP, then each employee that has been reported to the ATO via STP is not entitled to a payment summary from the employer. They must look on my.gov or speak to their accountant. If the employee cannot access mygov etc., the law allows them to be directed to the ATO to request a payment summary be issued by the ATO. Reality says employers will make this easy and provide a pay report for the end of the year during the transition.
Correcting a Pay
The employers' payroll system is the source of truth
Ensure you meet your Fairwork requirements for payslips and employee obligations
Correct the pay in the pay system then either
Send an “update” event to the ATO that will update the ATO data for that employee, or
Wait until next payrun for that employee (as it will then provide the ATO with the corrected YTD values)
Correcting a Payment Summary / End of Year “Final” Information
Fix the information in the employers' source of truth (payroll system)
Send an “Update” to the ATO with the “Final” indicator. The ATO will use the latest set of data with the “Final” indicator
Any changes the ATO instigates will be advised as soon as we become aware.